Executive Committee 2010-2011
Meaghan Cooke President 613 966 6060 Royal LePage ProAlliance	Cindy L Dow 1st Vice President 613 967 7972 Interiors by Cindy	Mary Rushlow Past President 613 966 5515 RBC Mortgage Specialist
Deb McKinney 2nd Vice President 613 969 9907 ReMax Quinte	Yvonne Weatherell Treasurer 613 394 8200 Raymond James Financial	Cathy Reynolds Secretary 613 966 7777 Investor's Group
Anya Deane Best Membership 613 966 5222 O'Flynn Weese	Brenda Bryson House 613 966 4041 State Farm Insurance	Mary Sudds Ways and Means 613 962 5555 Mix 97, CJBQ, Rock 107
Alison Knudsen Newsletter 613 969 9907 ReMax Quinte	Buxton, Marlene Publicity 966-3929 Buxton Financial

Liaise with 1st and 2nd Vice Presidents regarding information for meetings, and provide guidance as required.
Run each monthly membership meeting
Run each monthly executive meeting and prepare it's agenda
Work with Past President to find new members to sit on the executive for the upcoming term.

1st vice assists the president with any initiatives the club will be undertaking.  First vice works with 2nd vice to develop a program of speakers and events for the club from Sept through June, booking speakers and activities for each of the monthly meetings.  The board decides which member speaker to approach and 1^st or 2^nd vice approach this member.  Each month members are asked by the 1^st or 2^nd vice to say grace, introduce the speaker and to thank the speaker.  1^st vice solicits the membership to bring concerns or suggestions back to the president and the board to help the club to remain current with the needs of the membership and to assist in attracting new members and retaining current members. 

Collects all monies received by the club and pays all bills, completes balance sheets and deposits money to the bank. Completes all investments, GST returns, and submits any invoices.  
Each year an annual reconciliation of all monies paid out and received is prepared and submitted to the executive along with a balance sheet that is presented to all members of the club.

Takes the minutes during the executive meeting and sends out cards to the members for various reasons such as sick, death etc.  As secretary you are also responsible of keeping track of the donators and winners at the monthly meetings. 

Each year all new members and previous members fill out an application and submit payments to membership who collects money writes out receipts and sends the information on to the appropriate members of the executive to ensure that everyone is properly informed of all activity in the club.   All new members must have their application approved at the executive meeting. Membership keeps an up to date list of all of the members of the club for future reference.  
Membership signs in all members that attend monthly meetings and collects glad/sad money for birthdays (10 cents for each year).  

Sends out e-mail prior to each meeting to find out number of members and guests attending.  After all responses are received house notifies our venue at the number of dinners the club will need at the meeting. Notifies venue of are any special requirements at the meeting such as a projector, extra tables, etc.

Responsible to get 5-6 members to donate gifts for raffle at meetings. Gifts range from $25-$35 on average.
At meetings sell tickets on raffle prizes until dinner begins. If sales could be better, after dinner but before speaker go table to table to make sure everyone has tickets.
At end of meeting help president with draw and handing out gifts to winners.
Attend monthly board meetings and input ideas and help where needed. 

 Executive members are to have anything that is to be published in the bulletin by the Friday following the executive meeting.

 Main sections of the bulletin:

President's message - written and sent by current President
Information on speaker or entertainment - written by vice president 1 or 2 or as established at executive meeting, photos to be sent as well
Menu - house to advise
Donators - donators and winners to be advised by ways and means
Directory of members - new member name phone # business name, as well as any deletions or changes to be advised by membership
Any other items to be added to the bulletin to be discussed at executive meeting and sent by deadline.

Provide WSACB information to the community to ensure continued support. Notify local media about monthly meetings.
Put up photo board at each dinner meeting of previous meeting’s photos.
Take photos at monthly dinner meetings of members, guest speakers and special events.
Maintain and update website.
Take advantage of good free publicity and advertise select monthly meetings.

 Click here for our Constitution and By-laws.